CASE STUDY: UTILITY PORTAL TO INITIATE & TRACK NEW METER INSTALLATION REQUESTS.
An Urban gas and electricity utility was being beset with complaints from their contractors and also home builders in the metropolitan area about the delays and lack of status information on requests for the installation of gas and electricity meters.
The meter installation approval process involved: (1) completing the request form on line; (2) submitting fees, building designs, and other documentation; and (3) waiting for approval – a wait that could take anywhere from four weeks to six months ! There was no easy way to track the progress of the request through the approval process.
The Utility hired Primitive Logic, a digital transformation consulting firm with experience in the utilities and other industries. Having worked with the Utility before, Primitive Logic was familiar with the Utilities legacy systems and would be able to hit the ground running to more seamlessly and cost effectively integrate any new portal they developed.
The contractors wanted an online system that would allow the tracking of the status of each request and more clarity on the reasons for and the predicted length of the delays to help them better plan their work schedule. Primitive Logic took time to clarify end-users’ needs and pain points, before designing the portal which included: (i) A Dashboard for all the requests and their status and flags for missing documentations etc.; (ii) A job detail page with the status of each phase ((initiation, planning/engineering, final design, pre-construction, and construction) of the process detailed; (iii) A responsive design across mobile, desktop and tablet since the end users were mostly on site or in transit and needed a mobile first approach. The visual design was consistent with the Utility’s public site to deliver the information users need quickly and efficiently.
In addition to a high level of user satisfaction, there were also significant savings for the contractors with the reduction of uncertainty and avoidable delays (such as due to lack of awareness of missing items and incomplete application information, etc.). Some of these savings are likely to also be reflected in the future bidding by the contractors and builders.